When Is It Safe to Start Meeting Again?

Brandi McGrath Kong, Member Services

June 1, 2020

We know that many of our clubs are eager to begin meeting again. We miss our service to others, we miss our stewardship, and perhaps most of all, we miss each other! 

As your club begins to consider returning to “normal” by resuming in-person meetings, we encourage you to consider the following:

  • Follow all meeting guidelines and laws from the Center for Disease Control, as well as state and local government and health agencies. It’s important to make sure that your club is in compliance with allrecommendations. If you are not sure what’s in effect in your area, reach out to HQ staff for additional guidance.
  • Ask members to self-monitor for symptoms and to stay home if they are experiencing any. It’s also important that members are asked to notify a club officer should they be diagnosed after attending a meeting so that all other attendees can be tested.
  •  Know how to protect yourself and your members:
    • Make sure all seating demonstrates social distancing (at least 6’ apart).
    • Suggest masks be worn during meetings. If possible, provide one to those who don’t have them.
    • Have hand sanitizer available for use throughout the meeting.
    • Discourage contact (hugging, shaking hands, etc.) between members.
  • Consider and/or continue virtual meetings for instances that do not require face-to-face interaction. This may include things like your board or committee meetings. Sertoma offers complimentary Zoom services to all clubs.
  • Add a virtual option for those who aren’t comfortable attending. Set up a computer with a camera in your physical meeting room to stream your meeting to members at home via Zoom.
  • Keep a stringent record of anyone who attends in-person meetings, including full name telephone number. This can make contract tracing easier should someone become ill.
  • Members should not be judged for choosing not to attend in-person meetings or wearing protective coverings. Each of us is responsible for our own health, and as a club, we should respect all decisions.

What works for one club may not work for another. However, by following recommended guidelines and proceeding with the safety of our members in mind, we look forward to seeing one another again very soon.

In the meantime, we will hold our first-ever virtual national convention on Saturday, August 15. Click here for more details.


2 Comments

  • Kristl Patterson says:

    Good article. Our Serteen meetings and Honolulu Sertoma Club meetings are currently being done on Zoom. Thanks, Sertoma HQ/Janice! We anticipate doing this for the next several months. Our normal in-person venue is at a private school that remains closed. Zoom is working well, and we’re experiencing solid quorum attendance levels, as more local and long distance members are participating.

    • Janice Martin says:

      As always, you are welcome and I am happy to be part of the Sertoma family!

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